Most mid market estates pay for more software than they use. Seats stay live after people leave. Accounts sit on a richer plan tier than the job needs. Tools get bought for a project and never switched off. License right sizing and reclamation is the disciplined work of finding all of it and recovering the spend, without taking away anything that anyone actually relies on.
We are independent and buyer side. We take no vendor commission and are paid only by the buyer, so every recommendation here follows your usage data and your interests rather than a seller's quota.
What license right sizing and reclamation covers
The work targets the chronic, quiet sources of overspend that no single vendor specialist looks at across the whole stack at once.
Inactive and unused seats
Every estate carries seats that show no meaningful activity: leavers who were never offboarded, duplicate accounts, and provisioned licenses that were never adopted. These are pure waste and the first thing we reclaim.
Wrong plan tier
Paying for a premium tier where a standard one would do is one of the most common forms of overspend. The classic example is Microsoft 365 E5 assigned to users who only need E3 capability. We match tier to actual feature usage and downgrade where the premium features go untouched.
Shelfware
Shelfware is software you pay for and nobody uses. It accumulates quietly through expansions, renewals, and tools bought for a need that has passed. We measure real utilisation and clear what sits idle.
Duplicate capability
When two or three tools do the same job, you are paying twice. Right sizing flags the overlap and feeds it into rationalization so the estate consolidates onto what you already own.
How we right size your estate
The work runs in a clear sequence so the saving is sized against your own data before any contract changes.
Measure real usage
We pull activity and license assignment data across the stack and build a true picture of who uses what, at which tier, and how often. This is the evidence base for every recommendation.
Quantify the recoverable spend
We translate the usage picture into a number: how much you can reclaim from inactive seats, how much from tier downgrades, and how much from shelfware. You see the saving before you commit to any change.
Reclaim and downgrade
We sequence the changes to land at the right contract moments, so reductions take effect rather than getting trapped behind commitment terms. Active users keep what they need throughout.
Lock the baseline
We time the right sizing to your renewals so the lower seat count becomes the new baseline rather than a temporary dip the vendor wins back at the next true up.
Where right sizing fits in the wider engagement
Right sizing is usually the first move because it is fast and low risk. It feeds naturally into the rest of the program. Start with the license right sizing pillar for the full method, and read how it connects to the flagship digital workplace cost optimization approach that covers the entire stack. From there we move into SaaS renewal negotiation and ongoing SaaS management and governance so the recovered spend stays recovered.
If Microsoft 365 is your largest line item, the Microsoft 365 optimization cluster goes deeper on tier fit and add on overlap, which is often where the biggest right sizing wins sit.
Proof from buyer side engagements
Our case studies are anonymised composites built from real engagement patterns. See how a mid market company negotiated its Microsoft 365 EA down 19 percent, how a company cut its Adobe spend through right sizing, and browse the full case study library for quantified savings, seats reclaimed, and tools consolidated.