Microsoft 365 is usually the biggest software cost a mid market company carries, and it is also where the most waste hides. Premium tiers get assigned by default. Add ons stack up. Seats stay live long after people leave. Our Microsoft 365 license optimization service finds all of it and recovers the spend, without removing anything your active users depend on.
We are independent and buyer side. We take no vendor commission and are paid only by the buyer, so the recommendations follow your usage and your interests, never a reseller margin.
What the Microsoft 365 license optimization service covers
The work targets the specific places Microsoft 365 spend leaks in mid market estates.
E3 and E5 tier fit
The classic overspend is paying for E5 where E3 would do. E5 bundles advanced security, compliance and analytics that many users never touch. We measure which premium features are actually used and downgrade the seats that do not need them. As of June 2026, Microsoft publishes its Microsoft 365 enterprise plan lineup and feature comparison on its official plans page, and tiers and inclusions change often, so we anchor every recommendation to the current published plan and an as of date.
Add on overlap
Standalone add ons frequently duplicate capability already inside a tier the user holds. We map the add ons against the base plan and remove the ones that pay twice for the same function.
Inactive and duplicate seats
We pull sign in and activity data to find seats with no meaningful use, then reclaim them. Leavers, duplicate accounts and never adopted licenses are the fastest recovery in the estate.
Frontline and mixed plans
Not every worker needs a full knowledge worker license. Frontline F1 and F3 plans fit deskless and shift staff at a lower cost. We mix plans to the workforce rather than buying one tier for everyone.
How the service works
Assess
We build a true usage picture across the tenant: who holds what license, at which tier, with which add ons, and how each is actually used.
Right size
We quantify the recoverable spend from downgrades, reclamation and add on removal, then sequence the changes to land at the right contract moments rather than getting trapped behind commitment terms.
Govern
We put a joiner and leaver process and periodic license reviews in place so the savings hold through the next true up rather than creeping back.
Where this fits in the wider stack
Microsoft 365 is the largest single opportunity, but the real prize is the whole estate. This service feeds directly into the flagship digital workplace cost optimization program, which looks at every vendor at once. Go deeper with the Microsoft 365 optimization pillar, and pair this work with our license right sizing and reclamation service for the same discipline applied across the rest of your tools.
When the renewal lands, our SaaS renewal negotiation method turns the lower seat count into a permanently lower contract.