Most mid market software stacks were never designed. They accumulated. A team bought a meeting tool, another adopted a different one, an acquisition arrived with its own storage platform, and a signature product slipped in through a single department. The result is a SaaS tool consolidation problem: several products covering the same need, each with its own bill, and nobody accountable for the overlap. Our consolidation advisory exists to untangle it.
We are independent and buyer side. We take no vendor commission and no reseller margin, and we are paid only by you. So the consolidation we recommend is always the one that lowers your cost and matches real usage, never the one a vendor would prefer.
Where duplicate tools cost you the most
Overlap clusters in a few recognizable categories, and these are usually the richest savings.
- Meeting and video tools, where Zoom, Microsoft Teams and Webex run side by side.
- File storage and sharing, where Box, Dropbox and the storage already in Microsoft 365 all coexist.
- Electronic signature, where a standalone signature product overlaps with capability bundled elsewhere.
- Chat and messaging, where multiple platforms split the same conversations.
In many cases one of the duplicates is already included in a plan you own, most often Microsoft 365, which makes the consolidation both cheaper and simpler. We cover the full method in our pillar on digital workplace cost optimization.
How the consolidation advisory works
Inventory and overlap mapping
We build a complete inventory of your stack and map every tool to the need it serves. Where two or more tools cover the same need, the overlap becomes visible and quantifiable.
Usage and fit analysis
Not every overlap should collapse to a single tool. We look at who actually uses each platform and why, so consolidation preserves capability for the teams that depend on it while removing the genuinely redundant spend.
Migration and decommission plan
A duplicate tool only saves money once it is fully retired. We build the plan to migrate users, move data where needed, and decommission the surplus platform cleanly, including the change management that makes it stick.
What consolidation delivers
Removing a fully duplicate platform usually eliminates an entire line item rather than trimming a few seats. Beyond the direct saving, a smaller stack means fewer renewals to manage, fewer admin overheads, and less surface area for shelfware to reappear. We quantify the specific opportunity in your environment during the assessment.
Start with a free assessment
Book a free digital workplace spend assessment. We inventory your stack, map the overlaps, and show you which consolidations free the most budget the fastest. To see the underlying discipline behind the work, explore license right sizing and our wider optimization clusters.