Software is now one of the largest controllable costs in a mid market business, and most of that spend grew without anyone deciding it should. To reduce your SaaS spend in a way that sticks, you need to look at the whole digital workplace stack at once, anchor every change to real usage, and fix the renewal mechanics that let the bill creep up. That is the entire focus of our work.
We take no vendor commission and no reseller margin. We are paid only by you. So unlike the account teams and resellers who help you buy, our only incentive is to bring the number down and keep it down.
Where SaaS overspend actually comes from
The same sources of waste show up in almost every stack we review. Knowing them tells you where to point a spend review first.
- Over licensing, where you hold more seats than you have active users.
- Unused or inactive seats, including leavers who were never deprovisioned.
- The wrong plan tier, such as paying for a top tier where a mid tier would serve most staff.
- Duplicate tools that overlap, such as running Zoom, Teams and Webex together.
- Auto renewals nobody reviewed, which lock in last year's overspend.
- Shelfware, software paid for and never deployed.
For the full framework behind these, see our pillar guide to digital workplace cost optimization, which covers each source and the order in which to attack it.
How we reduce your SaaS spend
We work in a deliberate sequence, because the order is what protects the savings.
Right size and rationalize first
The cleanest savings need no negotiation at all. We reclaim inactive seats, downgrade over provisioned tiers, and consolidate duplicate tools onto a platform you already own, often Microsoft 365. This step alone usually delivers the largest single reduction.
Then negotiate the renewal
With an accurate usage baseline in hand, your next renewal starts from a position of real leverage rather than the vendor's opening number. We help you time the conversation, challenge price increases, and remove auto renewal traps.
Then govern so waste does not return
Savings decay without a process. We set up lightweight governance so new tools, new seats and tier creep are caught before they become next year's overspend.
What you can expect
Rather than promise a headline percentage, we quantify the specific opportunity in your environment. Most mid market organizations find that a material share of their digital workplace spend is recoverable through right sizing and rationalization before a single contract is renegotiated. The exact figure depends on your stack, your tiers and your renewal calendar, which is precisely what the assessment measures.
Start with a free assessment
The fastest way to see what you can save is a free digital workplace spend assessment. We map your licenses, tiers and renewals, then show you where the waste sits and what it would take to remove it. If you want the deeper service behind it, see our Microsoft 365 optimization service, which usually addresses your largest single line item.